Before you prepare the phones
- Verify the owner account. Set the institution name, city, contact details and operating calendar.
- Prepare the roster. Check names, unique admission or member numbers, class or batch groupings and active status. Import a small batch first and verify the result.
- Match existing cards carefully. Scan the printed QR value and assign the exact credential to the intended student. Do not reuse retired cards.
- Assign staff responsibilities. Owners manage access and policy. Managers handle authorized office work. Gate staff verify entries and exits.
- Confirm service activation. A created account is setup-only until paid service or an explicit trial is granted.
- Test the actual phones. Check camera permission, lighting, connectivity and the details visible to staff.
On your first day of use
Choose Entry or Exit before scanning. Staff compare the card holder and confirm the record. The office reviews missing scans, leave and exceptions; it should not treat a missing entry as automatic absence.
For offline use, read the phone preparation guide before staff begin.